Privacy Policy

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  1. DEFINITIONS 1.1 Controller – shall mean the Cookie3 OÜ, a company established under the laws of Estonia with its registered office in Tallinn, address: Harju maakond, Tallinn, Nõmme linnaosa, Rännaku pst 12, 10917, entered in the register of enterprises kept by the Registration Department of Tartu County Court, under the No.: 16457724, tax ID number (VAT): EE102487893. 1.2 Personal Data – shall mean information about a natural person identified or identifiable by one or more factors specific to physical, physiological, genetic, mental, economic, cultural or social identity, including device IP, Internet identifier and information collected through cookies and other similar technology. 1.3 Policy – this Privacy Policy. 1.4 GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of the Personal Data and on the free movement of such data and repealing Directive 95/46/EC. 1.5 Website – the website operated by the Controller at: https://cookie3.co. 1.6 User – any natural person visiting the Website or using one or more services or functionalities described in the Policy.
  2. DATA PROCESSING IN CONNECTION WITH THE USE OF THE WEBSITE 2.1 In connection with the use of the Website by the User, the Controller collects data to the extent necessary to provide the services offered on the Website, as well as information on the User's activity on the Website. The detailed principles and purposes of processing of the Personal Data collected during the use of the Website by the User are described in the subsequent provisions of the Policy.
  3. PURPOSES AND LEGAL BASIS OF DATA PROCESSING ON THE WEBSITE 3.1 The Personal Data of all persons using the Website (including IP address or other identifiers and information collected through cookies or other similar technologies), are processed by the Controller: 3.1.1 for the purpose of rendering electronic services within the scope of providing Users with access to the contents collected on the Website – the legal basis for such processing is the necessity of processing for performance of a contract (Article 6(1)(b) GDPR); 3.1.2 for analytical and statistical purposes – the legal basis for such processing is the Controller's legitimate interest (Article 6(1)(f) GDPR), consisting of conducting analyses of the User activity, as well as of the User preferences in order to improve functionalities and services provided; 3.1.3 if necessary, in order to establish and assert claims or to defend against claims – the legal basis for such processing is the Controller's legitimate interest (Article 6(1)(f) GDPR), consisting of the protection of the Controller's rights; 3.1.4 for the marketing purposes of the Controller and other entities, specifically related to the presentation of behavioural advertising – the rules of processing the Personal Data for marketing purposes have been described in the “MARKETING” section. 3.2 User activity on the Website, including their Personal Data, are recorded in system logs (special computer program used for storing a chronological record containing information about events and actions related to the IT system used for rendering services by the Controller). The information collected in the system logs is processed mainly for the purposes related to the provision of services. The Controller also processes them for technical and administrative purposes, to ensure the security of the IT system and to manage the system, as well as for analytical and statistical purposes – in this regard the legal basis of the processing is the Controller's legitimate interest (Article 6(1)(f) GDPR). 3.3 The Controller provides the User with the possibility to contact the Controller using an electronic contact form. To use the contact form, the User is required to provide the Personal Data necessary to send a message and consents to electronic communication and to the processing of personal data in accordance with the Privacy Policy. The User may also provide other data to facilitate contact or handling of the inquiry. Provision of data marked as mandatory is required to send a message, and lack of such data will result in the unavailability of service. Provision of additional data is voluntary. 3.4 The Personal Data of all persons provided by filling in an electronic contact form on the Website are processed by the Controller: 3.4.1. for the purpose of identifying the User and handling the inquiry sent via the contact form provided - the legal basis for processing is the necessity of processing for the purposes of performance of a contract (Article 6(1)(b) of the GDPR); with regard to data provided optionally, the legal basis for processing is consent (Article 6(1)(a) of the GDPR); 3.4.2. in case of sending marketing content– the legal basis for such processing, including the use of profiling, is the Controller's legitimate interest (Article 6(1)(f) GDPR) in connection with the expressed consent to receive information about offers, products and services; 3.4.3. for analytical and statistical purposes – the legal basis for such processing is the Controller's legitimate interest (Article 6(1)(f) GDPR), consisting of conducting analyses of User activity in order to improve functionalities and services provided. 3.4.4. if necessary, in order to establish and assert claims or to defend against claims – the legal basis for such processing is the Controller's legitimate interest (Article 6(1)(f) GDPR), consisting of the protection of the Controller's rights.
  4. MARKETING 4.1. The Controller processes the Personal Data of Users for the purposes of conducting marketing activities, which may involve: 4.1.1. presenting the User with marketing content which is adjusted to such User’s preferences (contextual advertising); 4.1.2. presenting the User with marketing content corresponding to such User’s interests (behavioural advertising); 4.1.3. sending e-mail notifications about interesting offers or content, which in some cases contain commercial information (sending information about offers, products and services); 4.1.4. In order to carry out marketing activities, the Controller in some cases uses profiling. This means that thanks to automatic data processing the Controller evaluates selected factors concerning the Users in order to analyse their behaviour or to create a forecast for the future. This allows for better adjustment of the displayed content to the individual preferences and interests of the Users. 4.2. The Controller processes the Personal Data of users for marketing purposes in connection with presenting Users with contextual advertising (i.e. advertising which is not adjusted to User’s preferences). In such case, the Personal Data is processed for the purposes of the legitimate interests of the Controller (Article 6(1)(f) of the GDPR) 4.3. The Controller and its trusted partners process the User’s the Personal Data, including the Personal Data collected through cookies and other similar technologies, for marketing purposes in connection with presenting Users with behavioral advertising (i.e. advertising adjusted to User preferences). 4.4. For a list of trusted partners of the Controller, please see the following. 4.4.1. Newsletter provider, MailerLite: https://www.mailerlite.com, 4.4.2. Google Analytics, https://analytics.google.com. 4.4.3. Mamoto Analytics, https://matomo.org/ 4.6 Subscribing to a newsletter by the Users involves the processing of their Personal Data, such as the Users’ e-mail addresses. Providing the e-mail address is required in order to provide the newsletter service, and its failure results in the inability to send the newsletter. This form of communication with the User may include profiling. 4.7 The Personal Data shall be processed: 4.7.1 for the purpose of providing the newsletter service – the legal basis for such processing is the necessity of processing for performance of a contract (Article 6(1)(b) GDPR); 4.7.2 in case of sending marketing content to the User within the newsletter – the legal basis for such processing, including the use of profiling, is the Controller's legitimate interest (Article 6(1)(f) GDPR) in connection with the expressed consent to receive the newsletter; 4.7.3 for analytical and statistical purposes – the legal basis for such processing is the Controller's legitimate interest (Article 6(1)(f) GDPR), consisting of conducting analyses of User activity, as well as of User preferences in order to improve functionalities and services provided; 4.7.4 if necessary, in order to establish and assert claims or to defend against claims – the legal basis for such processing is the Controller's legitimate interest (Article 6(1)(f) GDPR), consisting of the protection of the Controller's rights.
  5. SOCIAL MEDIA 5.1. The Controller processes the Personal Data of Users who visit the Controller's profiles held in social media (Twitter, Medium, Linkedin, Telegram, Discord). The data is processed solely in connection with running the profile, including for the purpose of informing the Users about the Controller's activity and promoting various events, services and products. The legal basis for the processing the Personal Data by the Controller for this purpose is the Controller’s legitimate interest (Article 6(1)(f) GDPR), consisting in promoting its own brand. 5.2. The information indicated in Point 5.1 above does not apply to the processing of the Personal Data by respective Controllers of the above-mentioned social media platforms (Medium, Twitter, Linkedin, Telegram, Discord). For detailed information on the purpose and scope of collecting data by social media platforms, please see the following: 5.2.1. Medium: https://policy.medium.com/medium-privacy-policy-f03bf92035c9, 5.2.2. Twitter: https://twitter.com/en/privacy, 5.2.3. Linkedin: https://www.linkedin.com/legal/privacy-policy?, 5.2.4. Telegram: https://telegram.org/privacy, 5.2.5. Discord: https://discord.com/privacy.
  6. COOKIES AND SIMILAR TECHNOLOGY 6.1. Cookies are small text files installed on the User’s device. Cookies collect information facilitating the use of a website, e.g. by remembering User information such as logins or language preferences. The Controller of the data processed in connection with the use of cookies is Cookie3 OÜ. On the Website, the Controller uses its own files, which are installed directly by the Website. Third party cookies, which are cookies from a domain other than the domain of the site the User is visiting are also used, primarily for analytics and advertising activities. 6.2. The Website uses cookies predominantly to ensure efficient operation of the Website, remember the choices made by the User on the Website, and, if the User grants the relevant consents, also analyse and track movement on the Website and adjust advertising content to User interests. 6.3. Below please find detailed information concerning the cookies used by the Controller on the Website. The Controller uses the following files: required, functional, analytical and advertising. 6.4. The Controller’s use of the required cookies is necessary for the proper functioning of the Website. Such files are installed specifically for the purpose of recalling login sessions, as well as for the purposes of setting privacy options. 6.5. The legal basis for data processing in connection with the application of the required cookies is the necessity of processing for the purposes of performance of a contract (Article 6(1)(b) of the GDPR). 6.6. If the User wishes to obtain more information on the specific cookies in this category, i.e. the names of specific cookies, an overview of the functioning thereof, or the validity or origin thereof, the User should click on the button available in the footer of each subpage of the Website. After the cookie’s banner is displayed, the User should click on “Manage cookies” and then display the “Required cookies” list and the “Details” button below. 6.7. Functional cookies are used in order to remember and adjust the Website to the User's choices e.g. in terms of language preferences. 6.8. Analytical cookies make it possible to obtain information such as number of visits and traffic sources of the Website. They are used to determine which pages are more popular, and to understand how Users navigate the Website by storing statistics about the traffic on the Website. The processing is done to improve the performance of the Website. The information collected by these cookies is aggregated and is therefore not intended to establish the identity of the User. 6.9. The legal basis for the processing of the Personal Data in connection with the use of functional and analytical cookies by the Controller are its legitimate interest (Article 6(1)(f) of the GDPR), consisting in ensuring the highest standard of services rendered in the Website in connection with the User’s consent for the registration of such cookies (separately for analytical files and separately for functional files). 6.10. The processing of the Personal Data in connection with the use of functional and analytical cookies is subject to securing the User’s consent for the use of (separately) functional and analytical cookies through the platform for managing consents for cookies. The consent may be withdrawn at any time through that platform. 6.11. If the User wishes to obtain more information about the specific files of those categories, i.e. the names of the specific cookies, an overview of the functioning, or the validity or origin thereof, please click on the button available in the footer of each subpage of the Website. After the cookie’s banner is displayed, please click on “Manage cookies” and then display the “Analytical cookies” or “Functional cookies” list, and then on the “Details” button under each of the lists. 6.12. Advertising cookies enable the adjustment of the presented advertising content to Users’ interests within the scope of the Website as well as outside the Website. A User’s interest profile is developed based on the information collected in such cookies and the User’s activity in other services. Advertising cookies may be installed by the Controller and its partners through the Website. 6.13. The legal basis for the processing of the Personal Data in connection with the use of the advertising cookies by the Controller is its legitimate interests, (Article 6(1)(f) of the GDPR), involving the promotion of the Controller’s brand and providing information about the Controller’s current offering, including by presenting the Website Users with marketing information corresponding to their interests based on such Users’ consent for the registration of advertising cookies. 6.14. The Personal Data related to the use of advertising cookies may be processed after obtaining the User’s consent for applying the consent through the consent management platform. The consent may be withdrawn at any time through such platform. 6.15. If the User wishes to obtain more information about the specific files of this category, i.e. the names of the specific cookies, the overview of the functioning, or the validity or origin thereof, he should click on the button available in the footer of each subpage of the Website. After the cookie’s banner is displayed, he should click on “Manage cookies” and then display the “Advertising cookies” list, and then on the “Details” button below.
  7. ANALYTICAL AND MARKETING TOOLS USED BY THE CONTROLLER'S PARTNERS 7.1. The Controller and its partners use various solutions and tools used for analytical and marketing purposes. Below you will find basic information about these tools. Detailed information in this regard can be found in the privacy policy of the respective partner. 7.2. Google Analytics cookies are cookies used by Google to analyse the use of the Website by the Users, as well as to compile statistics and reports on the functioning of the Website. Google does not use the collected data to identify the User nor does it combine this information to enable identification. Detailed information on the scope and principles of data collection in connection with this service can be found under the following link: https://www.google.com/intl/pl/policies/privacy/partners. 7.3. Docsend is a tool for securely sharing documents. The Controller uses this tool for sharing LightPaper. For more information about Docsend, please visit the following page: https://www.docsend.com/privacy-policy/
  8. MANAGING COOKIE SETTINGS 8.1. Any use of cookies for the purpose of collecting data via such cookies, including obtaining access to data recorded on the User’s device, requires the User’s prior consent. The Controller secures the User’s consent in the service through the cookies consent management platform. Such consent may be withdrawn at any time. 8.2. Consent is not required only in the case of cookies which must be applied to render any telecommunication services (data transmission for the purposes of displaying content) – the User does not have the option of disabling such cookies if he/she wishes to continue use of the Website. 8.3. Consent for the collection of cookies at the Website may be withdrawn through the cookies consent management platform. The User may go back to the banner by clicking on the button available in the footnote of each subpage of the Website. 8.4. After clicking on the banner, the User may withdraw consent by clicking on the “Manage cookies” button. Then it is necessary to move the scrollbar/uncheck a checkbox in the relevant category of cookies and click on “Save preferences and close”.­ 8.5. Detailed information about the possibilities and methods of working with cookies is available in the software settings (web browser). 8.5.1. Internet Explorer (https://support.microsoft.com/pl-pl/topic/jak-usunąć-pliki-cookie-w-programie-internet-explorer-bca9446f-d873-78de-77ba-d42645fa52fc), 8.5.2. FireFox (https://support.mozilla.org/pl/kb/firefox-opcje-preferencje-i-ustawienia), 8.5.3. Opera ( https://help.opera.com/pl/touch/settings/), 8.5.4. Chrome (https://support.google.com/accounts/answer/3118621?hl=pl), 8.5.5. Safari (https://support.apple.com/kb/PH5042?locale=en-GB). Restricting the use of cookies may affect some of the functionality available on the Website.
  9. DURATION OF PERSONAL DATA PROCESSING 9.1. The duration of data processing by the Controller depends on the type of service provided and the purpose of processing. As a rule, the data is processed for the duration of the service provision or order processing, until the withdrawal of the expressed consent or filing an effective objection to data processing in cases where the legal basis of data processing is the legitimate interest of the Controller. 9.2. The duration of data processing may be extended if the processing is necessary to establish and assert possible claims or to defend against claims, and thereafter only in the case and to the extent required by law. After the end of the processing time-span, the data is irreversibly deleted or anonymized.
  10. RIGHTS OF THE USER 10.1. The User shall have the right to access the content of the data and to request rectification, erasure, restriction of processing, the right to data portability and the right to object to the processing of the data, as well as the right to lodge a complaint with the supervisory authority dealing with the protection of the Personal Data. 10.2. To the extent that the User's data are processed on the basis of consent, this consent may be withdrawn at any time by contacting the Controller by email at contact@cookie3.co. 10.3. The User has the right to object to the processing of data for marketing purposes if the processing is carried out in connection with the legitimate interest of the Controller, as well as – for reasons connected with the User's special situation – in other cases where the legal basis of the data processing is the legitimate interest of the Controller (e.g. in connection with the analytical and statistical activities).
  11. DATA RECIPIENTS 11.1. In connection with the provision of services, the Personal Data will be disclosed to external entities, including in particular providers responsible for the operation of IT systems and entities such as marketing agencies (within the scope of marketing services). 11.2. The Controller reserves the right to disclose selected information concerning the User to competent authorities or third parties, who will submit a request for such information on the basis of an appropriate legal basis and in accordance with the provisions of the law in force.
  12. TRANSFER OF DATA OUTSIDE THE EEA 12.1. The level of protection for the Personal Data outside the European Economic Area (EEA) differs from that provided by the EU law. For this reason, the Controller transfers the Personal Data outside the EEA only when necessary and with an adequate level of protection, primarily by: 12.1.1. cooperating with processors of the Personal Data in countries for which there has been a relevant European Commission decision finding an adequate level of protection for the Personal Data; 12.1.2. use of standard contractual clauses issued by the European Commission; 12.1.3. application of binding corporate rules approved by the relevant supervisory authority. 12.2. The Controller shall always give notice of its intention to transfer the Personal Data outside the EEA at the stage of its collection.
  13. CONTACT DETAILS 13.1. Contact with the Controller is possible through the e-mail address: contact@cookie3.co or the correspondence address: Harju maakond, Tallinn, Nõmme linnaosa, Rännaku pst 12, 10917. 13.2. Contact with the Estonian Data Protection Authority is possible through the e-mail address info@aki.ee or at the contact details indicated at www.aki.ee.
  14. CHANGES TO THE PRIVACY POLICY 14.1. The Policy shall be reviewed on an ongoing basis and updated as necessary. 14.2. The current version of the Policy has been adopted and is effective as of 1st December 2022.